Car Pool Booking System, Plus Fleet Management & Maintenance Functions

Provide all your staff with a simple, easy to use fleet car booking system that also manages incidents, servicing, infringements and leases.

Click here to download a product sheet for Fleet System.  

Do you have too many cars in your fleet, or not enough? The answer will differ on who you ask! As the fleet manager it is a tricky task balancing the supply and demand.

By providing staff with an easy-to-use centralised booking system, the bookings (demand) build a mountain of data from which to provide the utilisation facts to give you the true story.

But with utilisation comes usage side effects, like infringement notices, damage, servicing and not exceeding the lease kilometers.

That's where Fleet Vehicle Booking System can help. In addition to being a clean, crisp web 2.0 booking system (the demand), FVBS also comes standard with advanced functions to manage your fleet (the supply). If you suspect there are cars in your fleet that are under utilised then FVBS will give you the evidence you need to reallocate cars to another department or dispose of under utilsed cars.

If your organisation currently uses Outlook or Excel to book fleet cars then you will already know it is a time consuming and inefficient process for your staff. Request an demo today to see how FVBS can make life a little easier:

• Web-based availability calendars. On this date, at this location, what vehicles are available? Search by location, E-tag, body type, more.
• Reports. Outlook won't give you any reporting - see which cars are most/least: booked, utlised, odometer, CO², plus infringements and future servicing (cash flow).
• Control access. Restrict cars to general pool usage, departmental, program or exclusive use.
• Servicing made simple. Automatic reminders are sent to vehicle custodians and campus administrators based on vehicle specific servicing regimes. Configure regimes for each vehicle make/model.
• Centralised incident and damage reports. Centralised register of all incidents and damage makes case work light work.
• Serviceability checks. Ensure your vehicles are operational and safe. Staff perform serviceability checks based on pre-defined checklists.
• Infringement notices made easy. Automatically request driver licence details from to report back to the issuing authority - no more manual emails.
• Policy compliance. Provide links and summaries of your vehicle policies to all staff right at the time of booking.
• CO² Emission Reporting. Report on your total emissions by organisation or department.
• Utilisation reporting. The true story - which cars in your fleet are the most utilised? Least utilised?
• All vehicles. Include all vehicles in your fleet, including remuneration package cars and dedicated program cars. Limit bookings to shared cars but track incidents, infringements, CO² output and servicing right across the organisation.
• Keep your CFO happy. Fixed-fee annual licencing means budgeting is a snap, all inclusive of support, upgrades and maintenance.
• Keep your IT Manager happy. Formal change management, 2nd level support, service level agreement and no software to install on user PC's.
• Inexpensive. No other vendor comes close to the proven functions and features at our price point.
• Be up and running quickly. We can host the system on your servers or provide 'cloud' hosting for you.