Rostering for Nurses and Midwives
Take control of your rostering, employee scheduling and workforce planning - see which wards have not employed to establishment and cut agency costs.
Imagine spending millions of dollars a year, or even hundreds of millions, on a Nursing and Midwifery workforce that is scheduled and tracked with Excel. Worse, not just one spreadsheet but lots of spreadsheets all with their own macros and formulas.
Platinum™ from Lingo Systems is a web-based PLAnning Tool for Nurse Unit Managers. Whether you have a hundred staff or a few thousand, Platinum™ is a centralised system to roster, plan and schedule your workforce in real time.
Built specifically for the complexities of health care, Platinum™ is a proven system that can deliver cost savings and process efficiencies:
- Sing from one song sheet. All nurses and midwives rostered on the one system, one database across all wards and campuses, from CCU to Aged Care, from General Med to Mid.
- Staffing in Real-time. Rosters are living documents with staff changes recorded as they happen, providing you with a right-now snapshot of any ward, any campus.
- Meet staffing requirements. Red, Green and Black traffic lights tell you if a shift is under staffed, over staffed or just right.
- Vacancies as they happen. Record unexpected leave as it happens by applying a leave code to create a vacancy on the Allocations dashboard.
- Allocations made easy. Allocations staff have their own dashboard to track vacancies, fills and cancellations including part timers, bank, pool and agency.
- One-click reports. Chart your shortfall and see which wards are not employing to establishment. Track annual leave and sick leave for the whole organisation, a campus, a ward or a date range.
- Fill shortfall with part timers. Post a roster as Interim to allow part timers to pick up extra shifts, reducing your vacancy costs by avoiding bank, pool and agency.
- Print rosters and day sheets. Work from printed rosters on the wall, or online as an electronic roster. Print day sheets for your day book to see who is on today.
- 7-Year Archive. Signed-Off rosters are archived for seven years as legal instruments, accessible in read-only form at any time.
- Split shifts. Record partially worked shifts with a click, including Workcover graduated return to work.
- Comments. Track comments directly on the roster, such as special duties or redeployment.
- Staff Profiles. Staff profiles have tenure dates, classification, employment type, contracted hours and supernumerary status.
- Self rostering and requests. Security permissions enable staff to roster themselves on if your organisation permits it. NUMs can record requests for shifts and leave right there on the roster.
- Comply with industrial requirements. Ensure your organisations is compliant with the industrial requirements, including supplementary rosters.
- Designed for health. Built from the ground-up with health in mind, not rehashed from another industry like Retail or Hospitality.
- Get the Skill mix right. For each shift see exactly what your rostered skill mix looks like.
- Under/Over contracted hours. Simple colour-coded traffic lights tell you which staff are under rostered and which staff are over their contracted hours.
- Grad Rotations made easy. Grads can be added to rosters and given limited tenure dates. Supernumerary codes can also be applied for their initial induction time.
- Communicate clearly. Apply icon codes to the roster to show which staff are on management days, triage, short stay, resus and more.
- Forward plan leave. Apply leave codes into the future to cover annual leave, study, conference and more.
- Works with your staff database. The system has a solid technology base to scale thousands of staff or just a small list. We can import employee data from a payroll excel file.
- Inexpensive. The system works 24/7 and does not take leave.
- Keep your CFO happy. Fixed-fee annual licencing means budgeting is a snap, all inclusive of support, upgrades and maintenance.
- Keep your IT Manager happy. Formal change management, 2nd level support, service level agreement and no software to install on user PC's.
- Be up and running quickly. We can host the system on your servers or provide 'cloud' hosting for you.
